Business owners and entrepreneurs often find themselves buried in the 'Friction' of daily operations, leaving no room for the work that actually moves the needle.

At Clarke Virtual Solutions LTD, we provide embedded operational support across your inbox, calendar, and administrative workflows. Structure is implemented where friction slows execution, so you can shift focus back to leading the business.

We handle the logistics. You handle the growth.

✔ Reply within 12 hours
✔ Time-zone flexible
✔ Supporting clients globally

Admin tasks piling up and stealing your time? You’re not the only one.

If you’re a Founder or Entrepreneur juggling too many hats, those everyday jobs can quickly eat into your energy and focus.

That’s where I step in. I’m Aqil Clarke — the founder of Clarke Virtual Solutions LTD.

We provide the operational systems required to handle the high-level administrative work most people avoid. We clear your inbox, organise your workflows, and keep your business moving so you can focus on growth and client delivery


Why I Do This
I started Clarke Virtual Solutions Ltd because I kept seeing business owners weighed down by messy systems and overflowing inboxes.

We know how much smoother things run when the operational friction is removed, and we make sure it stays that way.


How We Work
Reliable – If we say we’ll do it, it gets done.

Flexible – We fit into your tools, time zone, and way of working.

Confidential – Your information stays private. Always.


Who We Help
Founders and entrepreneurs — leaders ready to offload operational workload that doesn’t require their direct attention.


The Process
Connect – Enquire now to see how we can simplify your admin and inbox management.

Plan – Together we’ll build an efficient workflow tailored to your business.

Execute – We handle the logistics so you can stay focused on clients and growth.

Strategic Calendar Guarding
Your calendar is a protected asset. We manage it accordingly.

> Proactive scheduling that protects uninterrupted deep work blocks.
> Full coordination of scheduling logistics with clients and partners.
> Daily briefing summaries so you enter every meeting prepared.

Operational Order
Disorganised operations restrict growth. We build the infrastructure behind your scale.

> Documenting Standard Operating Procedures (SOPs) across recurring workflows.
> Full structuring and organisation of digital files and cloud environments.
> Ongoing CRM and data hygiene to maintain pipeline accuracy.

Executive Associate
The Noise Filter. For founders who need a gatekeeper to manage the daily influx and protect their focus.

Typical inclusions:
Inbox Triage & Labeling: Twice-daily sweeps to archive noise and prioritise "money" opportunities.
Reactive Scheduling: Rapidly managing incoming meeting requests and calendar confirmations.
Subscription Hygiene: Aggressive cleanup of marketing noise and newsletters to maintain a clean workspace.
Lead Organisation: Consistent updates to your contact database and networking pipelines.

Enquire now →

Executive Parter
The Second Brain. Proactive management for established founders who need an operational navigator, not just a helper.

Typical inclusions:
Everything in Executive Associate Included.
Inbox Ghostwriting: We draft the replies; you just hit send. High-level communication handled for you.
Active Calendar Shielding: Auditing your week to prevent burnout and protecting your "Deep Work" blocks.
The Morning Brief: A daily priority summary delivered by 9:00 AM so you start the day with total clarity.
Operational Memory: We track follow-ups and promises made on calls so nothing ever falls through the cracks.

Enquire now →

Why Work With Us?

✔ Reply within 12 hours
✔ Time-zone flexible
✔ Serving clients globally

Ready to get your time back?
Let’s take the admin off your plate.

Why Work With Us?

✔ Reply within 12 hours
✔ Time-zone flexible
✔ Serving clients globally

1. Payment Terms

Retainer Agreements
• Retainers billed monthly in advance via Stripe.
• Work begins only after first invoice is paid.
• Ongoing invoices are due upon receipt.
• Late fee: £10 GBP / $12 USD if payment is 7+ days overdue.
• 14+ days overdue may result in pause or cancellation of services
• Retainers are prepaid each month; unused hours do not carry over or refund.

General Notes
• Payments accepted via Stripe in GBP / USD.
• Additional/out-of-scope/add-on tasks quoted separately.


2. Revisions
• Each task includes one complimentary revision.
• Additional revisions quoted based on time/complexity.
• Revision requests must be made within 7 days of delivery.


3. Cancellations
• Either party may cancel with 7 days’ written notice.
• Work completed up to cancellation is invoiced and must be paid.
• One-off tasks: 50% deposit non-refundable once work starts
• Retainers: payments non-refundable once billing period starts; may be pro-rated mid-cycle.


4. Communication & Availability
• Business hours: 9:00 AM – 5:00 PM (GMT/BST), Mon–Fri.
• Response: within 12 hours, max 24 hours on business days.
• Email is primary communication method.
• WhatsApp may be used for light check-ins but not monitored outside hours.


5. Delivery & Deadlines
• Timelines agreed in writing before start.
• Delays will be communicated promptly.
• Files delivered via email, Google Drive, or agreed platform.


6. Confidentiality
• All info, documents, communications kept strictly confidential.
• No materials shared without explicit written consent.


7. Liability
• Services carried out with reasonable skill and care.
• Not liable for indirect, incidental, or consequential damages.


8. Passwords & Access
• Secure tools (e.g., LastPass) used for account access.
• Do not send passwords via email or messaging apps.
• Client may revoke access at any time.


9. Refunds

Retainers
• Non-refundable once billing cycle starts.
• Cancel with 7+ days’ notice before next cycle = credit/partial refund.
• Mid-cycle cancellations may be pro-rated for unused hours; no refunds for completed work.

General
• Refund requests within 7 days of delivery/invoice.
• No refunds after this period.


Agreement
By engaging Clarke Virtual Solutions Ltd, you confirm you have read, understood, and agreed to these Terms of Service. These override prior agreements unless modified in writing.

Last Updated: 10/02/26

1. Introduction
Clarke Virtual Solutions Ltd respects your privacy and is committed to protecting your personal information. This policy outlines how we collect, use, and safeguard your data.

2. Information We Collect
We may collect:
• Personal details you provide (e.g. name, email, contact information)
• Business information relevant to the services provided
• Payment details processed securely via Stripe
• Communication records (e.g. emails, messages) related to service delivery

3. How We Use Your Information
Your data may be used to:
• Provide and manage virtual assistant services
• Communicate with you about projects, invoices, and updates
• Process payments and deliver services efficiently
• Comply with legal and regulatory requirements

4. Data Security
We take reasonable steps to protect your data:
• Client data is stored securely and only accessible by authorised personnel
• Access credentials (if shared) are handled through secure tools such as LastPass
• No passwords are stored in plain text or transmitted through unsecured channels

5. Sharing Your Information
We do not sell or rent your personal data.
Data may be shared only with:
• Payment processors (e.g. Stripe)
• Legal or regulatory authorities, if required by law

6. Your Rights
You have the right to:
• Access your personal data
• Request corrections or updates
• Request deletion of your personal data
To exercise these rights, contact: [email protected]

7. Cookies & Tracking
We currently do not collect cookies or browser tracking data.

8. Password & Account Access
If account access is required for service delivery:
• Credentials should be shared securely via LastPass’s secure sharing feature
• Passwords will never be stored in plain text or shared via email or chat apps
• Clients retain full control over account permissions and may revoke access at any time
• All access is used strictly for agreed-upon service tasks

9. Changes to This Policy
This policy may be updated periodically.
The latest version will always be available upon request or posted on our website.

Last Updated: 10/02/26